> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearaml.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage your AML client register in ClearAML

> Add, import, and manage your AML client register in ClearAML. Keep individual and entity profiles up to date with documents, risk data, and verification status.

The Clients page is your central AML register. Every individual, company, trust, partnership, sole trader, and other business entity you onboard lives here. From this page you can add clients manually, bulk-import from a CSV, run KYC checks, trigger PEP/sanctions screening, generate risk assessments, and manage compliance documents — all in one place.

## The client list

Navigate to **Dashboard → Clients** to see your full register. The table shows each client's name, type, risk level, verification status, screening result, status, and next review date.

<CardGroup cols={2}>
  <Card title="Search" icon="magnifying-glass">
    Type in the search bar to filter by name. Results update automatically after you stop typing.
  </Card>

  <Card title="Filter" icon="filter">
    Use the dropdowns to filter by client type, risk level (High / Medium / Low), and status (Active / Pending / Inactive).
  </Card>

  <Card title="Sort" icon="arrow-up-arrow-down">
    Sort by newest added, name, risk level, client type, or upcoming review date.
  </Card>

  <Card title="Review alerts" icon="clock">
    Rows highlighted in red have an overdue review. Rows in blue are due within 30 days.
  </Card>
</CardGroup>

## Adding a client manually

<Steps>
  <Step title="Open the add dialog">
    Click **Add Client** in the top-right corner of the Clients page. A dialog opens titled "Add New Client".
  </Step>

  <Step title="Fill in client details">
    Enter the client's name, type (individual, company, trust, partnership, sole trader, or other business), email, phone, address, ABN/ACN, and business activity as applicable. Client type is required.
  </Step>

  <Step title="Save the client">
    Click **Save**. The client appears in your register with a Pending status. You can now run KYC, screening, and risk assessment from their profile page.
  </Step>
</Steps>

## Bulk importing via CSV

ClearAML supports importing up to 500 clients per batch from a CSV file.

<Steps>
  <Step title="Download the template">
    Click **Import** in the Clients header, then click **Download** to get the CSV template. The template includes columns for Type, First Name, Last Name, Company Name, Email, Phone, Address, ABN, ACN, and Business Activity.
  </Step>

  <Step title="Upload your file">
    Drag and drop your CSV onto the upload area, or click to browse. Maximum file size is 5 MB.
  </Step>

  <Step title="Map columns">
    ClearAML auto-detects common column names (including Xero and MYOB exports). Review the mapping and adjust any columns that were not matched automatically.
  </Step>

  <Step title="Preview and confirm">
    Click **Preview Import** to review a sample of the records, then click **Confirm Import** to create the clients.
  </Step>
</Steps>

<Note>
  The import cap is 500 rows per batch. If your file has more rows, split it into multiple files and run separate imports.
</Note>

<Tip>
  During the mapping step you can enable **Trigger Mass Screening** to automatically run PEP/sanctions checks on every imported client. This uses one screening credit per client.
</Tip>

## Individual client profile

Click any client's name to open their profile. The profile is divided into a summary header and a tabbed detail area.

### Summary header

The header shows the client's name, type, date of birth (individuals), date added, next review date, and a short ID. Admin and Officer roles can edit or delete the client from here.

### Completion checklist

A checklist at the top of the profile tracks what is still outstanding for the client's AML file — identity verification, PEP/sanctions screening, risk assessment, and document uploads. Items turn green as you complete them.

### Profile tabs

<Tabs>
  <Tab title="Activity">
    A timestamped log of every action taken on the client — verifications run, risk assessments completed, documents uploaded, and screening decisions recorded.
  </Tab>

  <Tab title="Directors / UBOs">
    For companies, trusts, partnerships, and other entities: lists all directors, beneficial owners, and ultimate beneficial owners (UBOs). You can add related parties and run KYC checks on each one individually.
  </Tab>

  <Tab title="Verification">
    Shows all identity verification attempts, their results, and the documents checked. See [KYC Verification](/features/kyc-verification) for details.
  </Tab>

  <Tab title="Screening results">
    Full history of PEP/sanctions screens, match details, and recorded decisions. See [PEP & Sanctions Screening](/features/pep-sanctions-screening) for details.
  </Tab>

  <Tab title="Risk reports">
    History of risk assessments with risk rating (Low / Medium / High) and a button to download the PDF report. See [Risk Assessments](/features/risk-assessments) for details.
  </Tab>

  <Tab title="Documents">
    Upload, view, and manage compliance documents for the client. Supported formats: PDF, PNG, JPEG, WEBP (max 10 MB per file).
  </Tab>

  <Tab title="Transactions">
    Flagged and logged transactions linked to this client. See [Transaction Monitoring](/features/transaction-monitoring) for details.
  </Tab>
</Tabs>

## Bulk actions

Select one or more clients using the checkboxes to access bulk actions:

| Action           | Who can use it        | Notes                                                                                                        |
| ---------------- | --------------------- | ------------------------------------------------------------------------------------------------------------ |
| Export to CSV    | All roles             | Includes name, email, status, risk, and verification. Export is logged in your audit trail.                  |
| Mark as Verified | Admin, Owner, Officer | Requires a written rationale (minimum 20 characters).                                                        |
| Delete           | Admin, Owner, Officer | Soft-delete only. Clients are recoverable from the Deleted filter for 30 days. Requires a written rationale. |

<Warning>
  Bulk deletions are soft-deleted and recoverable for 30 days. After that period, data may be permanently removed. Ensure you have met any record-retention obligations under the AML/CTF Act before deleting clients.
</Warning>

## Exporting client data

To export a subset of clients, select them with the checkboxes and click **Export**. ClearAML downloads a CSV containing name, email, status, risk level, and verification status. All exports are logged in your firm's audit trail.