> ## Documentation Index
> Fetch the complete documentation index at: https://docs.clearaml.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# AML designations and Personnel Due Diligence

> Assign AML/CTF designations, complete Personnel Due Diligence (PDD) for key staff, record AUSTRAC notification, map compliance responsibilities, and log external training from the Team & Personnel page.

The **Team & Personnel** page (`Dashboard → Team`) manages two distinct but related systems: **application roles** (what a user can see and do in ClearAML) and **AML designations** (a person's formal responsibilities under your AML/CTF Program). This page covers the personnel-compliance side — designations, Personnel Due Diligence, responsibilities, and training. For inviting members, application roles, and seats, see [Team](/settings/team-management).

<Info>
  Only **Owner** and **Admin** roles have full access to all tabs on the Team & Personnel page.
</Info>

## AML designations

Assign a designation to any staff member who holds a formal role under your AML/CTF Program. The designation determines that person's PDD and training requirements:

* **Compliance Officer**
* **Deputy Compliance Officer**
* **AML Officer**
* **AUSTRAC Contact**
* **Board Member**

## Personnel Due Diligence (PDD)

PDD is the background screening required for staff in key AML roles. It's a multi-section form covering criminal history, professional associations, and identity, required for **all AML-designated staff**. Each submission has a status of **Not Started, In Progress, Submitted,** or **Approved**.

<Warning>
  PDD is not a formality — AUSTRAC expects documented evidence that you have verified the suitability of your key AML staff. Keep PDD submissions current when roles change.
</Warning>

### Appointing a Compliance Officer

<Steps>
  <Step title="Locate or invite the person">
    Go to the **Members** tab and find the person being appointed, or invite them if they're not yet in ClearAML.
  </Step>

  <Step title="Set the designation">
    Open their profile and set their AML Designation to **Compliance Officer**.
  </Step>

  <Step title="Complete training and PDD">
    Ensure they're assigned all required training modules for their tier and that their PDD form has been submitted and verified.
  </Step>

  <Step title="Record AUSTRAC notification">
    Click **Mark as Notified** on their profile to record that AUSTRAC has been informed of the appointment. This must happen **within 14 days** — the window is strict.
  </Step>
</Steps>

## Responsibilities

The **Responsibilities** tab is a visual table mapping each AML/CTF compliance responsibility to the team members who hold it — useful for demonstrating clear governance accountability to AUSTRAC.

## Ongoing staff monitoring

All AML-designated staff are continuously screened against PEP and sanctions lists. The **Monitoring** tab shows those alerts, rated Critical/High/Warning/Info with a status of Open, In Review, Dismissed, or Confirmed — each resolved with written notes. (These staff alerts also surface in the [Compliance Hub](/compliance/firm-documents).)

## Training register

The **Training** tab logs **external** training events — workshops, seminars, online courses, and internal sessions. Each record captures title, provider, type, date, duration, and attendees, and the whole register is exportable as CSV for compliance reporting. (In-app AML/CTF modules are tracked separately under [Staff Training](/compliance/staff-training).)

## Related

<CardGroup cols={2}>
  <Card title="Team" icon="users" href="/settings/team-management">
    Invite members, set application roles, and manage seats.
  </Card>

  <Card title="Staff Training" icon="graduation-cap" href="/compliance/staff-training">
    The in-app AML/CTF training LMS and PDD sign-off.
  </Card>
</CardGroup>